Job Description
\nSCOPE OF WORK<\/p>\n
USAID\/SOMALIA PEOPLE-CENTERED GOVERNANCE (PCG) ACTIVITY<\/p>\n
Position<\/p>\n
Finance Manager (Grade 10)<\/p>\n
Maximum Level of Effort<\/p>\n
Full-time LTTA<\/p>\n
Base of Operations<\/p>\n
Nairobi, Kenya (with travel to Mogadishu, Somalia)<\/p>\n
position reports to<\/p>\n
Director of Finance and Administration<\/p>\n
Project Background:
\nThe USAID People-Centered Governance (PCG) Activity is supporting local governments in southern Somalia to improve their effectiveness and legitimacy. To accomplish this objective, the project implements activities aligned with two mutually interrelated and reinforcing immediate results, IR1) that District Councils (DCs) are fairer and more inclusive and IR2) that DCs improve their performance. PCG will engage at the Federal, State and local levels and will eventually work in several districts within the three (i.e. Hirshabelle, Jubaland, and Southwest) federal member states (FMS) of Somalia.<\/p>\n
Role\u2019s Purpose:
\nThe Finance Manager plays a key oversight and administrative leadership role on the project. S\/he will oversee compliance with the project\u2019s Field Operations Manual (FOM), USAID regulations, Cooperative Agreement requirements and limitations, financial policies, procedures, controls, and reporting systems. The Finance Manager ensures compliance of all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable\/payable, payroll, risk management, and partner\u2019s relationships, audit backup documentation, and directly supervises and supports the project\u2019s Accountant. S\/he will be responsible for conducting cash flow analyses and other reporting in order to inform the overall financial well-being of the project. The Finance Manager will be responsible for conducting financial analysis to assess the project’s financial performance, identify trends, and provide strategic recommendations to optimize spending, resource allocation, and budget utilization. The Finance Manager may be called upon to assume main accounting responsibilities when needed or perform any other related duties as assigned.<\/p>\n
Key Duties and Responsibilities:
\nManagement<\/p>\n
Responsible for actively participating in the preparation and monitoring of the project’s budget.
\nResponsible for providing training, guidance and direction to project Accountant.
\nResponsible for gaining comprehensive knowledge of project\u2019s Field Operations Manual (FOM) and for identifying areas where policies, procedures and\/or practices may not be fully aligned with project practice and advising project management with options and recommendations.
\nResponsible for providing training to staff on finance procedures and documentation requirements.
\nUnderstand DAI and USAID rules, regulations, processes and systems for compliant project implementation.
\nUnderstand and work through DAI systems particularly TAMIS and other project management systems.
\nFinancial Reporting<\/p>\n
Develops and maintains reports of status of financial management activities (i.e. monthly and quarterly reporting).
\nResponsible for ensuring that the project assets\/inventory report is balanced against the general ledger\/field accounting system prior to submission to USAID.
\nResponsible for ensuring that any\/all contractual financial reporting requirements are identified and complied with in a timely and accurate manner.
\nEnsures that tax reporting procedures are well documented to facilitate preparation and submission in a timely manner.
\nReviews and submits monthly reconciliation reports.
\nMonitors and submits advance, commitment, and grant reports as applicable.
\nDevelops and submits other project reports necessary and based on registration requirements to local authorities.
\nOversees the reporting of expenses by satellite office.
\nMonitors and reports on partner\/vendor payment schedules and obligations.
\nProvides annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable.
\nConducts regular financial analysis to assess the project’s financial performance and identify areas of improvement or potential risks.
\nAudit<\/p>\n
Manages preparation of internal and external audits.
\nCoordinates with external auditors and ensures the timely and accurate provision of required financial documents and information for annual audits and any special audit requirements.
\nConducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM).
\nPerforms regular spot audits on project\u2019s files.
\nEnsures adequate backup documentation is uploaded to relevant system according to set deadlines.
\nCompliance\/Policies & Procedures<\/p>\n
Ensures that accounting policies and practices are carried out in accordance with GAAP and local law standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules\/regulations, the Somalia Country regulations and the terms of the Cooperative Agreement.
\nGeneral Accounting\/Financial Management<\/p>\n
Reviews wire requests for field project implementation.
\nConducts regular cash flow analyses to ensure availability of funds and the accurate maintenance of bank balances.
\nResponsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
\nEnsures the timely deposit of cash receipts.
\nResponsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed.
\nEnsures the safeguard of bank checks, and cash receipts.
\nEnsures proper segregation of duties within the Finance\/Accounting Department.
\nManages banking relationships and coordinates periodic updates for checking account signers.
\nReviews and approves bank reconciliations performed by the field accountant.
\nPrepares and reviews project cost data prior to submitting Oracle data reports to DAI Washington.
\nMaintains file management systems for soft and hard copy documentation.
\nEstablishes guidelines for maintaining sub-awards and other partnership files and activities as applicable.
\nMaintains files on subawards\/procurement\/subcontractor documents and modifications as applicable.
\nDirects the schedule of financial activities to ensure the timely preparation of budget related reports.
\nSupervises periodic cash counts.
\nEnsures non-billable expenses are reviewed and kept to a minimum.
\nEnsures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines.
\nReviews the USAID\u00b4s VAT report if applicable.
\nTravel Advances & Reimbursements<\/p>\n
Follows and maintains procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel.
\nEstablishes and maintains procedures for the timely reconciliation of travel advances, ensuring accuracy and compliance with financial policies and regulations.
\nRegularly reviews outstanding travel advances and aging reports to verify their accuracy and resolve any discrepancies or issues promptly.
\nPayroll<\/p>\n
Manages the payroll process to ensure timely and accurate processing and review of all payroll transactions, while assuring compliance with established employment agreements and any modifications.
\nReview and approves overtime expenses, if applicable, according to the Project Schedule of Authorities.
\nEnsures staff compliance with the timekeeping policy and maintains accurate recordkeeping related to staff attendance and working hours.
\nAct as a backup for payroll processing when necessary, stepping in to ensure continuity and accuracy in payroll management.
\nFinancial Systems<\/p>\n
Oversees and monitors the effective and accurate use of the field accounting system, cloud software for backup documentation, DAI\u2019s project management system, etc.
\nCommunicates with home office system support teams to troubleshoot and resolve any technical issues related to financial systems or project operations.
\nProvides training and support to finance staff to address any knowledge gaps and ensure they are proficient in using the financial systems effectively.
\nEnsures that voucher files and relevant financial documentation are scanned and uploaded to DAI\u2019s electronic filing systems in a timely manner.
\nSupervisory Duties<\/p>\n
Trains, supervises, and maintains a supportive and mentoring role with finance staff; offering guidance and professional development opportunities to enhance their skills and knowledge.
\nPlans, assigns, and directs work to the finance team, ensuring effective delegation and allocation of responsibilities.
\nConducts regular performance appraisals for finance team members, providing feedback and addressing any performance issues.
\nAddresses and resolves any problems or conflicts within the finance team, fostering a positive and collaborative work environment.
\nUpholds DAI ethics and values in all aspects of team management.
\nOther duties as assigned by the Director of Finance and Administration<\/p>\n
Qualifications
\nBachelor’s Degree in Accounting, Finance, Business Administration or equivalent. An advanced degree, MBA, or equivalent is preferred.
\n9+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the senior level of an organization.
\nExperience managing budgets of $10 million or more.
\nMinimum 2 years of experience managing USAID funded projects.
\nExperience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations.
\nExperience supervising staff.
\nExperience with enterprise accounting software and Microsoft office suite.
\nDemonstrated knowledge of internal controls and audit processes (e.g., procurement, local subcontract agreements, etc.).
\nPrior experience working in Somalia.
\nFluency in English and Somali is required.
\nSkills
\nAbility to respond effectively to the most sensitive inquiries or complaints.
\nAccuracy in working with large amounts of data.
\nAn articulate individual who possesses excellent communication and personnel management skills and can relate to people at all levels of an organization.
\nAn energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image.
\nAn extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and a strong operational focus<\/p>\n
Finance Officer In UK ID-322<\/p>\n